Let Us Manage Your Yountville HOA

Are you looking for a professional HOA manager who can help you with your Yountville HOA? If you are, consider working with First & Main Property Management! 

First & Main Property Management is a reputable company that offers residential, commercial, and HOA management services. 

With our extensive experience in handling the day-to-day operations, financial management, and legal compliance of HOAs, you’ll have access to a team of professionals that is well-versed in the intricacies of HOA management. 

You can trust our expert guidance to your association, ensuring that you get all the benefits of working with a professional community manager.

Our Community Management Services

First & Main Property Management offers complete HOA management services. With our years of experience managing different types of communities, we know the concerns that most HOA administrators encounter each day. 

Our goal is to ensure that these concerns are addressed using streamlined processes that make your tasks easier.

1. Maintenance and Upkeep

At First & Main Property Management, we prioritize the maintenance and upkeep of your community, ensuring consistency and a high standard of care. Our dedicated team is equipped to handle all aspects of maintenance, utilizing our own systems and equipment for efficiency.

To guarantee the safety of residents, we conduct routine inspections of amenities and promptly address any potential issues. Additionally, we take regular care of landscaping to maintain a pleasant environment.

We understand that each community has unique needs, so we offer a personalized maintenance schedule that suits your specific requirements.

Our comprehensive range of services includes:

• Regular inspections of the community to identify maintenance needs and address them promptly.
• Selecting contractors and vendors who provide cost-effective services while maintaining quality.
• Managing vendor invoices, ensuring accurate payments, and obtaining bids from vendors for a cost comparison.
• Overseeing the work performed by contractors and vendors to ensure compliance with community guidelines and standards.
• Handling insurance claims and managing the process on behalf of the community.
• Assisting with alteration requests and ensuring they’re carried out according to the community's regulations.

2. Community Rules and Regulations

The experts at First & Main Property Management will conduct a thorough review of your community's governing documents, including HOA rules and policies, ensuring they are accurately applied.

If your community doesn’t have established governing documents, we’re well-equipped to assist you in creating one. We make sure that the rules and regulations reflect the specific needs and character of your community.

Some common examples of HOA rules and regulations include:

• Noise complaint regulations to maintain peace and quiet within the community.
• Restrictions on exterior decorations to maintain aesthetic standards.
• Policies regarding pet ownership.
• Parking policies to ensure an organized and accessible parking environment for residents and guests.
• Restrictions on the number of occupants per property to maintain a balanced living environment.
• Limits on short-term rentals.
• Rules on architectural designs to maintain architectural coherence and consistency.
• Regulations on trash maintenance to ensure a clean and well-maintained community.

Our professional team is knowledgeable about California laws and regulations pertaining to HOAs. By relying on our expertise, you can be confident that the HOA rules we help craft remain in compliance with applicable regulations.

3. Accounting Services

We prioritize the organized financial management of your HOA, ensuring accuracy and meticulous recordkeeping to maintain transparency and accountability.

Our services in this area include:

• Comprehensive reports detailing the HOA's financial activities, allowing you to have a clear overview of income sources and expenses incurred.
• Reconciling the HOA's bank statements with the financial records to ensure accuracy and identify any discrepancies or errors.
• Keeping a close eye on property sales within the community, working with title companies to ensure proper transfer of ownership and adherence to HOA regulations regarding fees and disclosures.
• In cases where homeowners fall behind on their HOA dues or violate community rules, we can assist in filing liens to protect the association's interests and facilitate resolution.
• Maintaining a record of the HOA's insurance policies, ensuring they are up to date and providing adequate coverage for the community's needs.
• Handling the filing of required annual reports with the appropriate authorities, ensuring compliance with regulations and keeping the HOA in good standing.
• Collaborating with certified public accountants (CPAs) to prepare the HOA's annual tax returns, ensuring accurate and timely filing.
  

• Assisting in the preparation of annual budgets, working closely with the HOA board to forecast expenses, allocate funds, and ensure the financial stability of the community.

4. Administrative Support

We provide any kind of administrative support as needed. We can handle any necessary communication, and provide assistance in the following:

• The collection process for annual assessments, ensuring timely and accurate billing and payment tracking.
• Taking proactive measures to address the issue of delinquent payments, following up with homeowners to ensure payment compliance and taking appropriate action as necessary.
• Assisting in the distribution of community newsletters, keeping residents informed about important updates, events, and news within the community.
• Taking care of the logistics involved in organizing annual meetings, including scheduling the venue, coordinating agendas, and ensuring a smooth and efficient meeting process. 
• Assisting the HOA board by setting up meetings and providing our presence and expertise when requested, ensuring effective communication and decision-making.
• Serving as a point of contact for residents, promptly addressing their inquiries, concerns, and complaints, and working towards satisfactory resolutions.
• Prioritizing prompt responses to homeowner inquiries, ensuring that their questions and requests are addressed in a timely manner.
• Maintaining cooperative relationships with local city agencies, ensuring compliance with local regulations and facilitating necessary permits or approvals.
• Enforcing the rules and regulations of the community, ensuring that they’re followed by all residents to maintain a harmonious and orderly living environment.

5. Customer Service

We provide excellent customer service, ensuring that every homeowner’s needs are addressed in a timely manner. We have sufficient knowledge and experience handling different concerns from homeowners, ensuring that every resident will remain satisfied with our service.

About First & Main Property Management

First & Main Property Management understands that managing an HOA can be time-consuming and energy-draining. We aim to provide all the assistance that you need to help lessen your workload.

Areas We Serve

We're happy to serve the areas of Napa, Yountville, Oakville, St. Helena, Rutherford, and American Canyon.